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Oakwell Insurance Services Ltd. Terms of Business

The Financial Services Authority (FSA)
The FSA is the independent watchdog that regulates financial services. It requires us to give you this document. Please use this information to decide if our services are right for you. We are an Independent Insurance Intermediary and we will act on your behalf in:
  • Arranging your insurance cover with insurers to meet with your requirements or where requirements cannot be fully met, provide you with enough information to enable you to make an informed decision;

  • Helping you with any changes that you need to make to your insurance during the policy period;

  • Telling you when you need to renew your policy in time to allow you to consider and arrange any continuing cover.

Who Regulates Us?
Oakwell Insurance Services Ltd is authorised and regulated by the Financial Services Authority. Our FSA number is 308586. Our permitted business is advising on, arranging, transacting and administering general insurance contracts. You can check this on the FSA's Register by visiting the FSA's website or by contacting the FSA on 0845 606 1234.

Unless otherwise advised, any quotation will remain valid for a period of thirty (30) days. We reserve the right to alter or amend or withdraw any quotation following submission of a proposal form which contains information that we believe was not advised to us at the time the original quotation was proffered. Please note that mid-term adjustment figures are not guaranteed, and are subject to confirmation by the insurer. We reserve the right to charge any additional premium required by the insurance company.

Information on Costs
In addition to the premiums charged by insurers, we may charge a professional fee to cover the placing and ongoing handling of your insurance. The amount and purpose of any professional fee and/or administration charge will be advised to you in advance. We earn the entirety of our commission and/or fees when your risk is successfully placed and take our commission and/or fees immediately upon receipt of payment unless agreed otherwise with your insurer.

Mid-term Adjustments or Cancellations
In the event of an adjustment that results in a return of premium or cancellation mid-term we will refund the premium due net of our full commission and/or fee and any charge made by insurers. Where the premium is being paid by installments directly to the insurance company we will claim our full commission along with any charge made by the insurers in the calculation of any outstanding monies. Where the premium is being paid via a third party credit agreement payments under such an agreement must be maintained until such a time that a return premium is issued by insurers.

Payment Terms
We normally accept payment by guaranteed cheque or credit card or the bankers automated clearing system (BACS). We require full payment of the premium on the day cover is effected. You may be able to spread your payments through a credit scheme and we will give you full information about your payment options and details of the interest payable at the time we provide you with a quotation.

How We Will Handle Your Money
Our client bank account has been set up in accordance with strict rules laid down by the Financial Services Authority. We are required to inform you that we may use your premium to settle premiums due under other policies including those payable by other clients. In arranging your insurance we may employ the services of other intermediaries who are regulated by the FSA and your premium may be passed to these intermediaries for payment to insurers.

Your Duty to Disclose Information
It is your responsibility to provide complete and accurate information to insurers when you take out your insurance policy, throughout the life of your policy and when you renew your insurance. It is important that you all statements you make on proposal forms, claim forms and other documents are full and accurate. If a form is completed on your behalf, you should check that the answers shown to any of the questions are true and accurate before signing the document. Failure to disclose any material information to your insurers could invalidate your insurance cover and mean that part or all of a claim may not be paid. If you are in any doubt as to whether information is material, you should disclose it.

Withholding Documentation
With your consent we reserve the right to retain certificates or other policy documents at this office until all payments due under the policy have been made. Should we withhold any documents we will ensure you receive full details of your insurance cover.

As part of our service we can assist you with any claim you need to make. When you first become a customer we will give you details of how you can make a claim and tell you what your responsibilities are in relation to making claims. If you are ever in any doubt as to what action to take in the event of a claim, please contact us at the address given below.

It is our intention to provide you with a high level of customer service at all times. If you should wish to make a complaint about our service we have a formal complaints procedure. In the first instance you should contact us at the address given above. Please address your complaint to Jeremy Miles. We shall supply you with a copy of our complaints procedure upon receipt of a complaint or at any time upon request. You will be advised of any redress available to you, should you believe the matter has not been resolved to your satisfaction. If you cannot settle your complaint with us you may be entitled to refer it to the Financial Ombudsman Service. We will advise you if you are able to refer any complaint to the Financial Ombudsman Service.

Financial Services Compensation Scheme (FSCS)
We are covered by the FSCS. You may be entitled to compensation from the scheme if we cannot meet our obligations. This depends on the type of business and the circumstances of the claim. Insurance advising and arranging is covered for 100% of the first £2,000 and 90% of the remainder of the claim, without any upper limit. For compulsory classes of insurance this increases to 100% of the claim, without any upper limit. Further information about compensation scheme arrangements is available from the FSCS.

All personal information about you will be treated as private and confidential. We will only use and disclose information we have about you in the normal course of arranging and administering your insurance. We may pass information about you to credit reference agencies for the purpose of arranging payments via installments and may also pass to them details of your payment record with us. We will not disclose any information to any other parties without your consent, unless required to do so because we are authorised by the FSA, it is in the public interest, or we have to by law. We may, however, use the information we hold about you to provide information to you about other products and services which we feel may be appropriate to you. Under the Data Protection Act 1998 you have a right to see personal information about you that we hold in our records. If you have any queries in this regard please write to us. If you do not wish to receive marketing information from us please let us know by contacting us at the address below.

Claims and Underwriting Exchange Register and Motor Insurance Anti-Fraud Register
Insurers pass information to the Claims and Underwriting exchange register operated by Database Services Limited and the Motor Insurance Anti-Fraud Register compiled by the Association of British Insurers. The objective is to check information provided and to prevent fraudulent claims. Motor insurance details are also added to the Motor Insurance Database operated by the Motor Insurers' Information Centre (MIIC), which has been formed to help identify uninsured drivers and may be accessed by the police to help confirm who is insured to drive. In the event of an accident, this database may be used by insurers, MIIC and your motor insurer to identify relevant policy information. Other insurance related databases may also be added in the future.

All customers transacting business with us will be deemed to have accepted these terms of business. Your acceptance of these terms of business does not affect your legal rights

Applicable Law
This Terms of Business document is subject to English Law.

Oakwell Insurance Services Ltd Business Address:

Unit 25 BBIC Centre,
Snydale Road,
S Yorks S72 8RP.

Telephone Number: 0845 7413887
Fax Number: 01226 715972
Email address: enquiries@oakwell.co.uk

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